The Department of Education (DepEd) is moving to consolidate existing records on school electrification and electrical concerns in public schools nationwide as part of an effort to establish a reliable and comprehensive baseline of electrical conditions and infrastructure needs.
Through the Education Facilities Division (EFD), DepEd has called on designated Electrical Engineers from Regional Offices (ROs) and Schools Division Offices (SDOs) to submit their existing databases and records concerning school electrification and electrical-related issues within their respective jurisdictions.
The directive is particularly relevant as schools continue to rely on safe, dependable, and adequate electrical systems to support classrooms, laboratories, offices, information and communications technology equipment, security systems, lighting, ventilation, and other essential school operations.
DepEd Requests Existing School Electrical Records
According to the September 23, 2026 directive, the EFD is undertaking the consolidation of existing school electrification and electrical concerns databases.
The purpose is to establish a dependable baseline that reflects the actual electrical conditions and requirements of public schools across the country.
Rather than requiring Electrical Engineers to create an entirely new database from scratch, the directive specifically requests the submission of existing and available records already maintained through regular monitoring, technical assessments, and coordination with schools.
This approach is intended to make the consolidation process more practical while allowing the Central Office to gather information already available at the Regional and Schools Division levels.
The resulting national database is expected to provide DepEd with a clearer picture of where electrical deficiencies and infrastructure requirements exist.
Who Is Expected to Submit the Information?
The request is directed to the designated Electrical Engineers of the Regional Offices and Schools Division Offices.
These technical personnel are assigned to provide technical oversight and assistance concerning electrical issues affecting schools within their respective areas.
Their existing records may contain information gathered through school visits, inspections, technical assessments, coordination with school personnel, and other monitoring activities.
The submitted information should therefore represent the records currently maintained by the concerned Electrical Engineers rather than an entirely new assessment conducted solely for this submission.
What Electrical Concerns Should Be Included?
The database may cover different types of school electrification and electrical infrastructure concerns.
One important category involves schools that are unenergized or do not have a reliable electricity source. These schools may require electrification solutions appropriate to their location and circumstances.
Another category involves schools that require general rewiring or replacement of deteriorated electrical wiring. Aging or damaged wiring can affect the reliability and safety of electrical systems and may require technical assessment and corrective action.
The database may also include schools requiring upgrading of electrical systems or electrical capacity. As school operations increasingly depend on electrical equipment and technology, some facilities may need improvements to accommodate their current or anticipated electrical demand.
Schools requiring transformers or other electrical equipment may likewise be included in the records.
In areas where conventional electrical connections may be difficult or impractical, the database may identify schools requiring solar power systems or other appropriate renewable energy solutions.
Electrical Engineers may also include other identified electrical safety concerns or facility-level electrical issues that may require attention, assessment, repair, upgrading, or future programming.
School ID Is Required for Consolidation
One of the important requirements in the submission is the inclusion of the School ID for every school listed.
The directive does not prescribe a specific database format. This provides Regional and Schools Division Offices flexibility to submit information using their existing records or database structure.
However, the School ID must be reflected to facilitate consolidation and validation at the Central Office.
Including the correct School ID can help ensure that records from different offices can be properly matched and consolidated without unnecessary duplication or confusion between schools with similar names.
For this reason, offices preparing their submissions should make sure that School IDs are clearly indicated and correspond to the correct schools.
No Prescribed Format for the Database
The EFD did not require a specific template for the submission.
This means the existing database or records maintained by the concerned Electrical Engineers may be submitted as long as the information relevant to school electrification and electrical concerns is available and the School ID is included.
The flexibility may also allow offices to preserve useful information already gathered through their technical monitoring activities.
Depending on the records available, an existing database may contain information such as the school's name and School ID, location, type of electrical concern, existing power source, electrical system condition, required intervention, equipment requirements, and other relevant technical observations.
The directive, however, emphasizes the submission of information currently maintained by the concerned Electrical Engineers.
SDS Review and Signature Required
Before submission to the Education Facilities Division, the database must be reviewed and duly signed by the Schools Division Superintendent (SDS).
This review provides an additional level of validation within the Schools Division Office before the information is forwarded to the Central Office.
Once reviewed and signed, the database is to be submitted to the EFD through the designated email address:
Submission Deadline Is September 28, 2026
The memorandum is dated September 23, 2026, and specifies that the submission must be made on or before September 28, 2026.
As of September 28, 2026, this is the stated submission deadline for the requested existing school electrification and electrical concerns database.
Schools Division Offices and concerned Electrical Engineers that have not yet completed their submission should therefore prioritize the review, signing, and forwarding of their available records.
The submission should reflect the information currently available rather than waiting for a completely new nationwide technical assessment.
Why the National Database Matters
A consolidated database can provide DepEd with an important reference for understanding the scope and distribution of electrical concerns affecting public schools.
The information may support future planning, validation, programming, budgeting, project development, and coordination related to school electrification and electrical system improvements.
It can also help identify recurring infrastructure needs and schools that may require further technical validation or intervention.
Having a centralized baseline may make it easier for DepEd to distinguish between schools that lack electricity, schools with unreliable power sources, facilities with deteriorated wiring, schools requiring increased electrical capacity, and those needing specialized equipment or renewable energy solutions.
The database is therefore more than an administrative submission. It is intended to become a reference point for future decisions concerning electrical infrastructure in public schools.
Electrical Safety Remains a Key Concern
Reliable electricity is essential to modern school operations, but electrical infrastructure must also be properly designed, maintained, and assessed.
Issues involving deteriorated wiring, insufficient capacity, damaged equipment, or other electrical deficiencies can affect the safe and effective operation of school facilities.
By consolidating information from Electrical Engineers nationwide, DepEd can build a clearer picture of existing electrical conditions and identify areas that may require further technical attention.
The resulting information can also support coordination between DepEd offices and other agencies or stakeholders involved in electrification and infrastructure development.
How to Submit the Records
For concerned offices preparing their submission, the basic process outlined in the directive is straightforward:
- Gather the existing and available database or records on school electrification and electrical concerns.
- Ensure that the School ID is reflected for every school.
- Include applicable electrical concerns and requirements identified through existing records and technical monitoring.
- Have the database reviewed and duly signed by the Schools Division Superintendent.
- Submit the reviewed database to the Education Facilities Division through efd@deped.gov.ph.
- Complete the submission on or before September 28, 2026.
For questions or concerns, the EFD may be contacted through efd@deped.gov.ph or the telephone number (02) 8638-7110.
Final Takeaway
DepEd's nationwide consolidation of school electrification and electrical concerns is intended to establish a reliable baseline of the electrical conditions and infrastructure requirements of public schools.
The requested records may cover schools without reliable electricity, facilities requiring rewiring or electrical upgrades, schools needing additional capacity or transformers, institutions that may benefit from solar or other renewable energy solutions, and other electrical safety or facility-level concerns.
With the September 28, 2026 deadline now reached, the immediate priority for concerned Electrical Engineers and Schools Division Offices is to ensure that available records have been reviewed, signed by the SDS, and submitted to the Education Facilities Division.
The consolidated database is expected to serve as a reference for future planning, validation, programming, and coordination aimed at improving school electrification and electrical systems across the country.