Adjusting to big changes at school is never easy. With the Department of Education shifting to a new three-term trimester calendar, the old four-quarter report cards do not work anymore. Teachers need a quick and easy way to change their files without starting from scratch.
Waiting for official regional forms can take a long time. That is why having a simple, ready-made template is so helpful. Below, you will find a clear guide on how the new three-term report card works, along with direct links to download free, fully editable Microsoft Word (.docx) templates today.
Why an Editable Word Format is Best for Your School
A lot of digital forms are locked as PDFs or have complicated spreadsheet formulas that break easily. A Microsoft Word file is much better because it is simple to change. Anyone who knows how to type can use it.
When you download these free Word templates, you can easily change them to fit your school's needs:
Add Your School Branding: You can quickly delete the placeholder text and type in your official School Name, School ID, District, and Division.
Insert Your School Logo: You can drop your school’s logo right at the top of the page to make it look official.
Change the Text Boxes: If you need more space to write teacher comments or attendance notes, you can just click and drag the boxes to make them bigger.
Works on Any Device: These files open perfectly in Microsoft Word, Google Docs, or any free office app on your computer or phone.
How the New Three-Term Report Card is Set Up
Changing to a trimester system means the school year is split into three parts instead of four. This gives teachers more time to teach before grading starts.
The editable Word templates are organized into three clear sections to match this new calendar:
1. The Three-Term Grading Table
The old four-quarter columns are gone. Instead, there are just three clean columns: Term 1, Term 2, and Term 3. There is also a column for the Final Grade so you can see how the student did for the whole year.
2. The Simple Attendance Log
The attendance table is redesigned to fit the new three-term timeline. It lets you easily track how many days of school were held each month and how many days the student was present.
3. Learner's Observed Values (Character Traits)
This is where you grade the student's behavior, like being a good citizen or showing respect. Instead of grading this four times a year, you only have to enter a grade at the end of each of the three terms.
Official Grading Scales and Performance Words
Even though the school calendar has changed from quarters to trimesters, the official rules for grading remain the same. The numbers you enter will still match the standard descriptive words that parents expect to see.
The tables inside the downloadable Word files use these exact grading rules:
For behavior and core values, you will use the standard letters to show how often a student behaves well:
AO (Always Observed)
SO (Sometimes Observed)
RO (Rarely Observed)
NO (Not Observed)
Easy Tips for Setting Up Your New Report Cards
Moving to a three-term calendar helps reduce stress for teachers because there are fewer grading deadlines. However, until the main online school portals get a full update, keeping clean records on your own computer is very important.
Using a simple Word document keeps your files safe. You do not have to worry about broken coding or losing data. It is a safe, easy way to keep your student records organized and ready for parent-teacher meetings.
[New DEPED report card download here]: Editable Trimester Word Templates
You do not need to spend hours creating a new layout from scratch. Click the links below to download a clean, fully editable Microsoft Word template made exactly for the three-term calendar. Pick the one that matches your grade level:
Elementary Level Template (Editable Word Format)
This layout has big, easy-to-read fonts and simple tables perfect for grade school subjects and primary attendance records.
Junior High School Template (Editable Word Format)
This file has extra rows to fit all the different subject areas taught in high school, along with clean boxes for teacher remarks.
[Click Here to Download: Editable Junior High School Trimester Word File]
Senior High School Template (Editable Word Format)
A clean template made for older students. It includes customizable areas where you can type in specific track names and specialized subjects.
[Click Here to Download: Editable Senior High School Three-Term Word File]
How to Use Your Downloaded Template
Follow these quick steps to get your report cards ready for the school year:
Download the File: Click one of the links above to download the Word document to your computer.
Type Your School Info: Go to the top of the page. Type your school's name and ID over the placeholder text. You can also paste your school logo in the corner.
Check the Subject List: Look at the subject names in the table. If you teach a special class, just click the box and type the new name over it.
Save a Master Copy: Save this file as your new "Master Template." Now you can make a copy for each student and type in their names, attendance numbers, and grades at the end of each term.