In a public service sector as vital as education, ensuring the health and wellness of personnel is not just an option—it’s a right. The Department of Education (DepEd) supports this through its Medical Allowance Program, made accessible through the official Annex A and Annex B forms. If you're a DepEd teacher or staff member looking to download the medical allowance registration forms and understand how they work, this guide is tailored for you.
But this isn't just about downloading forms—it's about knowing your rights, safeguarding your personal data, and maximizing the benefits available to you under DepEd’s care.
🧾 What Are Annex A and Annex B? 📄
The Annex A and Annex B forms are required for the processing and claiming of your DepEd medical allowance, which helps cover healthcare-related expenses. These documents are part of the official DepEd guidelines on the provision of medical benefits for both teaching and non-teaching personnel.
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Annex A is the Medical Allowance Registration Form, where employees choose their preferred mode of availment: group, agency procurement, or individual (cash disbursement or HMO).
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Annex B is the Individual Cash Form, used when employees need to reimburse medical expenses with supporting documents such as receipts, certifications, or denial letters from HMOs.
These forms not only provide access to financial health support but also function within the protective framework of the Data Privacy Act of 2012 (RA 10173).
🔒 The Role of Data Privacy in the DepEd Medical Allowance Forms 🛡️
According to the National Privacy Commission and as stated in DepEd's own Data Privacy Notice, all personal information collected via Annex A and B is stored securely within authorized information systems. This ensures that:
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Only authorized personnel may access your data.
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Your data will not be disclosed without your consent.
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The information will be retained for 10 years solely for documentation and implementation purposes.
This means you can download, fill out, and submit these forms with confidence that your personal and medical information is protected under Philippine law.
🏥 Who Can Use These Forms and How?
If you are:
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A permanent, contractual, casual, or substitute employee
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Currently assigned to any DepEd regional, division, or school office
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Teaching or non-teaching personnel
Then you are eligible to fill out Annex A for registration. If you are applying for cash reimbursement for medical expenses, you'll need Annex B along with:
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GIDA Certification (if assigned in a geographically isolated and disadvantaged area)
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HMO denial letter or certification of lack of HMO coverage
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Official receipts from clinics, hospitals, or pharmacies
Make sure to provide accurate details like your full name, date of appointment, office, and medical expenses breakdown to avoid processing delays.
🖊️ Important Reminders Before You Submit the Forms ✉️
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Download the updated forms only from official or authorized channels like DepEd regional websites or your division office.
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Ensure your Employment Status and Position match the records in your Personnel Services Itemization and Plantilla of Personnel (PSIPOP).
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Attach all required documents for Annex B, especially if you’re claiming cash reimbursement.
Remember: falsification or misrepresentation may lead to disciplinary actions, as emphasized in the certification sections of both forms.
📎 Where to Download DepEd Annex A & B Medical Allowance Forms
Click here to download Annex A and Annex B
The official DepEd Annex A and Annex B medical allowance forms can typically be downloaded from:
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Your regional or division office websites
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Official DepEd memoranda and circulars
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Internal HR or administrative email threads (ask your school head or HR staff)
📝 TIP: Always verify that the form version you're downloading is the latest. Outdated forms might lead to rejections or delays.
